Privacy policy

Last updated: 9 November 2026

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Who we are

WageMage Payroll ("WageMage", "we", "us") is a payroll services business operated by [registered business name], registered with the Department of Trade and Industry under number [DTI registration number], at [business address], Philippines.

Questions about this policy or your personal information: [privacy@wagemagepayroll.com].

What this policy covers

This policy explains how we handle personal information about visitors to our website, people who contact us, and the contacts we work with at our client businesses.

When we run payroll for a client, we also handle personal information about that client's employees. In that work we act on the client's instructions, as a processor or service provider, under a written data processing agreement. The client's own privacy notice tells their employees how that information is used. If you are an employee of one of our clients, please contact your employer first.

Information we collect

• Information you give us: your name, company, email address, country, number of employees, pay frequency, the payroll platform you use, and anything you write in a message or quote request.
• Information from working together: billing details, contract records, and our correspondence with you.
• Technical information: our hosting provider records basic connection data such as IP address, browser type and pages visited, for security and to keep the site running. Our pages load fonts from Google Fonts, which receives your IP address when the page loads.

We do not use advertising or tracking cookies on this website. [Update this if you add analytics.]

How we use it

• To reply to your enquiry and prepare a quote.
• To set up and deliver our services, and to invoice for them.
• To keep our website and systems secure.
• To meet our legal, tax and accounting obligations.
• To send occasional updates about our services, only where you have agreed or where the law allows. You can opt out at any time.

If you are in the UK or EU, we rely on these legal bases: taking steps to enter into or perform a contract with you, our legitimate interests in running and promoting our business, compliance with legal obligations, and your consent where we ask for it.

Who we share it with

We share personal information only with:

• Service providers that help us run the business, such as website hosting, email, form handling and payment processing [list providers, e.g. Netlify, Google Workspace, Formspree].
• The payroll platforms our clients choose to use, when we work in them on a client's behalf.
• Professional advisers, such as accountants and lawyers.
• Government or regulatory bodies, when the law requires it.

We do not sell personal information.

International transfers

We are based in the Philippines, and our service providers may store information in other countries, including the United States. When we receive personal information from the UK, EU, Canada or Australia, we take steps to protect it to the standard those countries require, for example through contractual safeguards such as the UK International Data Transfer Agreement or Addendum where needed.

How we protect it

• Named user accounts and multi-factor authentication on the systems we use.
• No client payroll data stored on personal devices.
• Access limited to the people who need it for the work.

No system is perfectly secure. If a data breach affects your information, we will tell you and the relevant authorities where the law requires.

How long we keep it

We keep enquiry details for [24 months] if we do not go on to work together. We keep client records for the length of our contract and for as long afterwards as the law requires [e.g. tax record-keeping periods], then delete or anonymise them.

Your rights

Depending on where you live, you may have the right to ask for a copy of your personal information, ask us to correct or delete it, object to or limit how we use it, or ask us to move it to another provider. To make a request, email [privacy@wagemagepayroll.com]. We will reply within the time the law in your country allows.

If you are not happy with how we handled your information, please contact us first. You can also complain to the regulator where you live:

• United Kingdom: Information Commissioner's Office (ICO)
• Australia: Office of the Australian Information Commissioner (OAIC)
• Canada: Office of the Privacy Commissioner of Canada (OPC)
• Philippines: National Privacy Commission (NPC)
• United States: your state attorney general or consumer protection office

Children

Our website and services are for businesses. We do not knowingly collect information from anyone under 18.

Changes to this policy

We may update this policy. The date at the top shows when it last changed.